Watch the short video above to learn about our process, economics, and guarantees.

Talent Solutions for Dental Groups & DSOs

Build a HIPAA-ready remote back office for your dental group at 50% less than US hires

METEOR helps dental groups and DSOs build bilingual, HIPAA trained remote admin teams in your time zone, while acting as your Employer of Record.

Cut non-clinical labor costs without cutting quality
Design your remote team around your exact PMS, workflows, and KPIs
Talent Match and Lifetime Replacement guarantees on every hire

Is this you

Who We Made This
Solution For

Multi-location DSO or dental group, 3 to 40 locations
Losing the staffing battle on front desk and billing
Admin chaos eating into growth and EBITDA
Every percent of overhead affects your exit value
Done with generic VAs that can not handle PHI

If that is you, a properly designed remote team is a leverage play. Lower cost, higher stability, and more focus for your in‑office staff.

Dentist treating a patient at a modern dental clinic

If that is you, a properly designed remote team is a leverage play. Lower cost, higher stability, and more focus for your in office staff.

The problem

The hidden tax on your group's growth

Most dental groups are not stuck on clinical capacity. They are stuck on administration.

Staffing Is Brutal

Recruiting and retaining qualified admin staff is now one of dentists' top concerns, especially in groups and DSOs.

Wage Pressure Is Real

Front office and billing salaries have climbed into the $45,000 to $60,000 range before benefits, taxes, and PTO.

Training Does Not Stick

Every time you get someone up to speed on your PMS and insurance rules, they leave and you start again.

In-House Only Is Fragile

One resignation and suddenly AR blows out, phones back up, and providers sit with holes in their schedule.

The result: you pay more every year for admin, but you still do not get reliability.

What we place

Your remote dental admin team,found, hired, and employed end to end

METEOR is not a generic VA marketplace. We find, hire, and employ Latin America based operators who plug into your group's back office and stay. You get:

METEOR Latin America-based virtual assistant for dental groups

Dental focused roles, not random assistants

Insurance & Eligibility Verification Billing & Accounts Receivable
Follow Up Virtual Front Desk &
Scheduling Treatment Plans & Recall Coordination Outbound Callers & Appointment Setters Marketing & Social Media Support Operations Assistant (COO / Regional) Executive Assistant (Founders & Execs)

Skills Based Hiring

Ethical Stable Employment

USA Vendor Invoicing

And by the way, the team members we place are all bilingual in Spanish and English. So if you happen to serve a Hispanic population, they will be able to support those patients and families at a high level as well.

How it works

How we install your remote team in 3 steps

Map the Role and the Outcomes

Strategy Session + 30/60/90

On a working session we will:

Map your current admin workload across locations
Prioritize roles across all areas you need covered
Define KPIs and what success looks like at 30, 60, and 90 days
Build a full remote team strategy so every role has a clear plan before day one

This is where we decide what to delegate, in what order, and how we will measure success.

Run a thorough recruitment process

Skills-based vetting approach

Our hiring thesis is built around the three Cs: every candidate must demonstrate competence fit, culture fit, and career fit before we ever put them in front of you. Here is how we test for each:

English proficiency assessments
Role specific simulations and test projects
Live scenario roleplays
Coachability evaluation (from real coaching)
Career and culture fit interviews

You do not wade through resumes. You get a shortlist of 3 to 5 finalists with work samples and our notes, and you choose who to hire.

Employer of Record Support

EOR and Onboarding Support + HIPAA Readiness

Once you pick your operator, we:

Hire them through our US and Latin America entities as Employer of Record
Handle payroll, benefits, taxes, and local labor compliance
Assign a dedicated Customer Success Manager as your direct point of contact
Support you with onboarding, check ins, and troubleshooting through the full ramp

You manage the day to day work. We make sure the employment, paperwork, and early ramp do not fall apart, and your CSM stays with you on an ongoing, as needed basis after the 90 days.

The math

Why groups and DSOs use remote teams: The Math

Replacing US admin hires with METEOR teammates typically saves $25,000 to $40,000 per role per year.

Your estimated annual savings

$94,800

based on your inputs below — adjust the sliders to match your group

Your group's numbers

Avg. annual base salary $52,000

Employer burden 30%

Taxes, benefits, PTO — typically 20 to 40%

Admin staff needed 3 people

EBITDA multiple (optional)

See what savings add to company value

Cost comparison — annual, per your inputs

US all-in cost $202,800

METEOR cost $108,000

You keep $94,800

Enterprise value impact

Savings multiplied by your EBITDA multiple

For reference

A typical US dental billing or front office hire now runs $45,000 to $62,000 in base salary. Add payroll taxes, benefits, PTO, and training and most groups are at $60,000 to $80,000 or more all in per admin FTE.

A typical METEOR placement:

All in monthly rate: usually $2,400 to $3,000
Annual cost: roughly $28,800 to $36,000 per full time operator (including our fee, local taxes, and benefits)

Even on the conservative end, that is $25,000 to $40,000 per role, per year in savings. If your group runs 10 or more admin FTEs, you are looking at hundreds of thousands in annual overhead difference, before counting the revenue impact of faster claims, fewer no shows, more consistent revenue cycle management, and a better patient experience.

Compliance

HIPAA is not optional. We treat it that way.

With METEOR:

Any team member who may interact with PHI completes HIPAA and cybersecurity training
They sign and operate under your privacy, security, and access policies before handling live data

METEOR partners with Compliance Group to maintain a formal HIPAA compliance program across our US and Latin American entities. Every teammate assigned to a dental client is onboarded under that program before they ever touch your systems.

We do not put anyone on your account who has not met those standards.

Guarantees

We take the people risk. You keep the leverage.

Guarantee 01

Talent Match Guarantee

If you do not feel confident you have seen at least one candidate you are 100 percent willing and excited to hire for the agreed role, we refund your placement fee. You never pay for almost good enough.

Guarantee 02

Lifetime Replacement Guarantee

If a hire does not work out for any reason, or life happens and they have to leave, we run the search again and replace them at no additional placement fee. We keep that FTE seat filled for the life of the engagement.

You are not betting your group's operations on a coin flip VA hire.

50%

Less than
US hires

Next Step

Next step: 1 on 1 Remote Team Strategy Call

Map your current admin structure and bottlenecks
Estimate real savings and capacity gains from a remote team
Outline the first role and 30/60/90 day plan if it is a fit

If we are not confident we can save you meaningful admin cost and improve your capacity, we will tell you that and point you elsewhere.

Book Your Remote Team Strategy Call